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eInvoicing FAQs

What is electronic invoicing?

For  the  purpose  of  the  European  Directive  2014/55/EU  on  electronic  invoicing  in  public  procurement, ‘electronic invoice’ means an invoice that has been  issued,  transmitted  and  received  in  a  structured electronic format which allows for its automatic and electronic processing; The Directive establishes the European  Standard  or  Norm  for  eInvoicing  as  the  structured  electronic  format  that  public  bodies are obliged  to  receive  and  process. 

The structured  electronic  format  facilitates  the automatic  processing of invoices received into back office financial accounts, Enterprise Resource Planning (ERP) and other data processing systems. While the term ‘electronic invoicing’ is often used to refer to the processing of invoices sent by a range of electronic means, from sending a scanned image or PDF invoice by email, to sending an invoice in propriety ERP  or  national  standard  formats,  these  methods  and  formats  do  not  meet  the  requirements  of the European Directive.


What are the advantages of eInvoicing?

The benefits of electronic invoicing are maximised when the generation, sending, transmission, reception and processing of an invoice can be fully automated. 
Widespread adoption of electronic invoicing within the  EU  is  expected  to  lead  to  significant  economic  benefits. The  move  from  paper  to  (fully  automated) eInvoices allows public entities buying goods or services to reduce  business costs  and contribute to the modernisation of domestic payment infrastructure. This is achieved by:

    1. quicker and cheaper processing, as information can be automatically validated and imported into payment and accounting systems (reducing manual data entry) 
    2. increased control over cash flow, which is critical to sustaining business operations
    3. reduced material cost and a reduced environmental impact by removing delivery and print costs and by removing the need to archive paper, and to purchase envelopes, paper and stamps
    4. greater transparency is built into the whole Procure to Pay (P2P) cycle.
    5. having all eInvoice status information visible to the supplier reduces time spent on managing supplier inquiries
    6. reduced  data  error  by  removing  manual  entry  reduces  time  spend  on  balancing  accounts  and searching for discrepancies.


How can Suppliers send eInvoices to Maltese Government entities?

In order for suppliers to be able to send eInvoices to Maltese Government entities they have two options:

  • log into the portal and key in the invoice details; or
  • If their ERP system is thus enabled, automatically transmit an eInvoice, in XML format through a Certified Peppol
Access Point Service Provider. A full list of Certified Peppol Access Point Service Providers is available here: 
https://peppol.eu/who-is-who/peppol-certified-aps/

The Maltese Government has entered into an agreement with Pagero, an internationally recognised Certified Peppol Service Provider for the provision of Peppol Networking and eInvoicing services and to support their suppliers in sending eInvoices to all public sector bodies. For more information about Pagero and the services they are providing the Government of Malta and their suppliers, please click here​.


Do suppliers have to send electronic invoices?

Ther
e is no legal requirement for suppliers to submit invoices in electronic format to Maltese public bodies at this  point  in  time. However, the Government of Malta is legally bound to accept eInvoices emanating from contracts that are within the EU Procurement thresholds.


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CONTACT INFORMATION:
 
  Contact Name
Ministry for Finance and
Employment,
30, Maison Demandols,
South Street,
Valletta, VLT 1102.
 
 Telephone
+356 25998325
+356 22957368 
 
 Email

Website
https://einvoicing.gov.mt/